Duties of Officers

Below are the duties of officers as described by WSO. Intergroup may amend them to suit our organization. Once we have a full Board we can meet and discuss our own  Operating Policies and Procedures Manual to be approved by the general membership. 

A. Chairperson
The Chairperson shall be the chief executive officer of the corporation and shall, subject to the
control of the Board, supervise and control the affairs of the corporation and the activities of the
She or he shall perform all duties incident to his or her office and such other duties as may be
required by law, by the Articles of Incorporation of this corporation or by the bylaws, or which
may be prescribed by the Board.
Unless another person is specifically appointed as Chairperson of the Board, she or he shall
preside at all meetings of the Board. If applicable, the Chairperson shall preside at all meetings
of the members.
Except as otherwise expressly provided by law, Articles of Incorporation, or bylaws, she or he
shall, in the name of the corporation, execute such deeds, mortgages, bonds, contracts, checks, or
other instruments, which may from time to time be authorized by the Board.
B. Vice Chairperson
In the absence of the Chairperson or in the event of his or her inability or refusal to act, the Vice
Chairperson shall perform all the duties of the Chairperson and, when so acting, shall have all the
powers of and be subject to, all the restrictions on, the Chairperson. The Vice Chairperson shall
have other powers and perform such other duties as may be prescribed by law, Articles, bylaws
or the Board.
C. Secretary
The Secretary shall certify and keep at the principal office and/or on the website, the original, or
a copy of the bylaws, as amended or otherwise altered to date, a book of minutes of all meetings
of the Trustees and, if applicable, meetings of committees of Trustees and of members, recording
therein the time and place of holding, whether regular or special, how called, how notice was
given, the names of those present or represented, and the proceedings thereof. The minutes must
include our logo and the related copyright phrase.
The Secretary shall see that all notices are duly given in accordance with bylaws or as required
by law; be the custodian of the records and of the Seal of the Corporation and see that the Seal is
affixed to all duly executed documents, the execution of which, on behalf of the corporation
under its Seal, is authorized by law or by the bylaws.
The Secretary shall keep at the principal office or on the website, a membership book containing
the name and address of each and any members, and in the case where any membership has been
terminated, shall record such fact in the membership book together with the date on which such
membership ceased.
The Secretary shall exhibit at all reasonable times to any Trustee of the Corporation, or to his or
her agent or attorney, on request therefore, the Bylaws, the Membership Book, and the minutes
of the proceedings of the Trustees of the Corporation, and perform all duties incident to the
Office of Secretary and such other duties as may be required.
The Secretary shall complete a Book of Minutes that comprises all prior action and policies of
the Board annually. All minutes are to be completed prior to the ABC.
The Secretary shall provide a confidential and complete listing of Board Members to be attached
to meetings minutes or available on the website, along with such information as any guest in
attendance may choose to include.
Amendments to the minutes will not be discussed at the Board meetings unless for purposes of
clarifications. Amendments to the monthly minutes shall be given, in writing, to the Secretary
no later than two weeks following the time at which the minutes are submitted (whether by mail
or at the monthly Board meeting).
D. Treasurer
The Treasurer shall have charge of, custody of, and be responsible for, all funds and securities of
the corporation, depositing all such funds in the name of the corporation in such banks, trust
companies, or other depositories as shall be selected by the Board.
The Treasurer shall receive and give receipts for monies due and payable to the corporation from
any source whatsoever. She or he shall disburse, or cause to be disbursed, the funds of the
corporation as may be directed by the Board, taking proper vouchers for such disbursements. She
or he shall keep, and maintain, adequate and correct accounts of the corporation’s properties and
business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains
and losses.
The Treasurer shall exhibit at all reasonable times the books of account and financial records to
any Trustee of the corporation, or to his or her agent or attorney, on request. Render to the
Chairperson and Trustees, whenever requested, an account of any or all transactions as Treasurer
and of the financial condition of the corporation. She or he shall prepare, or cause to be prepared,
and certify or cause to be certified, the financial statements to be otherwise provided in the
bylaws, prescribes the duties of the Treasurer, and such other duties as may be required by law,
Articles, bylaws or the Board.
The Treasurer shall provide a listing of the contributions, by group, received by ACA WSO, for
publication quarterly in the ComLine and annually for inclusion in the ABC report.

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